Privacy Policy for the South of England Youth Open (SOE)
Last updated: 18/10/2024
The South of England Youth Open (SOE) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your information when you visit our website and participate in the tournament.
1. Information We Collect
We collect the following types of information:
- Player Information: Personal details provided during tournament registration and during the event, including name, club, year of birth, hand preference, average, and bowling scores.
- Adult Contact Information: Names, email addresses, and phone numbers for adults associated with player registrations.
- Photographs and Videos: Images and videos taken during the tournament may include participants, spectators, and officials.
- Cookies and Usage Data: Information collected automatically, such as browser type, pages visited, and time spent on the site.
2. How We Use Your Information
The information we collect may be used for the following purposes:
- Tournament Administration: To register participants, update scores, and manage the event.
- Communication: To notify teams and individuals about tournament updates, schedule changes, or important announcements.
- Display of Results and Media: To publish scores, photos, and videos on our website and social media platforms, such as Facebook.
- Improvement of Services: To analyze website usage for improvements.
3. Sharing Your Information
We may share your information in the following circumstances:
- Public Results and Media: Player scores, photos, and videos may be displayed on the SOE website and social media pages.
- Legal Obligations: We may disclose your information if required by law.
We do not sell or rent your personal data to third parties.
4. Data Storage and Security
We are committed to protecting your personal data. We implement appropriate technical and organizational measures to safeguard your information from unauthorized access, use, or disclosure.
Data collected will be retained only as long as necessary for the purposes stated in this policy, or as required by law.
5. Your Rights
You have the right to:
- Access Your Data: Request details of the personal data we hold about you.
- Correction: Request corrections to your personal data if it is inaccurate or incomplete.
- Deletion: Request deletion of your personal data where it is no longer necessary for us to retain it.
- Objection or Restriction: Object to or request the restriction of processing your personal data in certain circumstances.
To exercise these rights, please contact us using the details provided below.
6. Use of Cookies
Our website uses cookies to enhance your browsing experience and analyse traffic. You can adjust your browser settings to reject cookies if you prefer (this may affect the way the website, including the entry form, operates).
7. Children’s Privacy
The SOE is a youth event, and we take children’s privacy seriously. Personal data for players under 18 is collected only with the consent of a parent or guardian. Photos and scores will be displayed publicly, but no contact information will be published.
8. International Data Transfers
As our website is based in the UK, any data collected will primarily be processed within the United Kingdom. Should data be transferred outside the UK, we will ensure it is protected in accordance with applicable data protection laws.
9. Changes to This Privacy Policy
We may update this policy from time to time. Any changes will be posted on this page, and, where appropriate, notified to you by email.
10. Contact Us
If you have any questions about this Privacy Policy or wish to exercise your rights, please contact us